{"id":3999,"date":"2026-07-27T10:54:01","date_gmt":"2026-07-27T09:54:01","guid":{"rendered":"https:\/\/lancingwidewater.com\/?page_id=3999"},"modified":"2026-07-27T14:24:20","modified_gmt":"2026-07-27T13:24:20","slug":"wow-documents","status":"publish","type":"page","link":"https:\/\/lancingwidewater.com\/?page_id=3999","title":{"rendered":"WoW Documents"},"content":{"rendered":"\n

This page contains the text from the World of Widewater (WoW) Constitution and Emergency & Normal Decision Protocol documents agreed by the Management Committee.<\/strong> <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

World of Widewater (WOW) Constitution<\/strong><\/p>\n\n\n\n

https:\/\/lancingwidewater.com\/wp-content\/uploads\/2026\/07\/Amended-at-22.10.25.-WoW-Constitution-easier-to-read-version-of-2016-Constituton.pdf<\/a><\/p>\n\n\n\n

    \n
  1. NAME<\/strong>
    The group shall be known as World of Widewater (WOW).<\/li>\n<\/ol>\n\n\n\n
      \n
    1. AIM<\/strong>
      The aim of WOW is to work in conjunction with Lancing Parish Council,
      Widewater Management, Adur District Council, West Sussex County Council,
      English Nature and The National Rivers Association in their endeavours to
      conserve and enhance the character of Widewater Lagoon, Local Nature
      Reserve as per the Widewater Management Plan.<\/li>\n<\/ol>\n\n\n\n
        \n
      1. INTENT<\/strong>
        In order to fulfil these aims the group may:
        Open bank accounts
        Raise money
        Take out necessary insurance.
        Work with other similar groups and exchange ideas Organise events
        Organise litter picking
        Undertake surveys and research
        Encourage educational field trips
        Display local wildlife and flora and fauna photographs
        Make use of and maintain the observation booth
        Maintain an active and interesting web-site
        Raise awareness \/ profile of the Local Nature Reserve<\/li>\n<\/ol>\n\n\n\n
          \n
        1. MEMBERSHIP<\/strong>
          Membership of the group shall be open to any individual over eighteen,
          without regard to disability, race, gender, sexual orientation, political or
          religious affiliation, who is:
          Interested in helping the group achieve its aims
          Willing to abide by the rules of the group
          Willing to pay any subscription agreed by the Management Committee.<\/li>\n<\/ol>\n\n\n\n
            \n
          1. MANAGEMENT<\/strong>
            The group shall be administered by not less than 3 and not more than 12
            individuals elected at the groups Annual General Meeting (AGM).
            The officers of the Management Committee shall consist of the Chairperson,
            Vice-Chairperson, Secretary, Treasurer, Membership Secretary, Activities
            Secretary, Community Liaison Secretary and up to 5 others.
            The Management Committee may co-opt individuals onto the committee as is
            felt necessary for the smooth running of the group, but not exceeding 12 in
            number.
            The Management Committee must meet at least 4 times a year. At least 3
            members of the committee must be present at any one meeting. Voting at the
            Management Committee meetings shall be by a show of hands. If there is a
            tied vote, the Chairperson shall have a second vote.
            The Management Committee shall have the power to remove any member of
            the committee for misconduct, rudeness or any deemed inappropriate
            behaviour.<\/li>\n<\/ol>\n\n\n\n
              \n
            1. DUTIES OF OFFICERS:<\/strong>
              The duties of the Chairperson shall be to:
              Chair meetings of the committee and group.
              Represent the group at functions\/meetings that the group has been invited to.
              act as spokesperson of the group when necessary. <\/li>\n<\/ol>\n\n\n\n

              The duties of the Vice-Chairperson shall be:
              The same as the Chairperson when the Chairperson is absent or unavailable
              and to give help and support to the Chairperson.<\/p>\n\n\n\n

                \n
              1. SECRETARY<\/strong>
                The duties of the Secretary shall be to:
                Prepare in consultation with the Chairperson, the agenda for meetings of the
                Committee.
                To take and keep minutes of all meetings.
                To collect and circulate all relevant information to the group.<\/li>\n<\/ol>\n\n\n\n
                  \n
                1. TREASURER<\/strong>
                  The duties of the Treasurer shall be to:
                  Collect monies from incomes and pay into the groups bank account.
                  Supervise the financial affairs of the group.
                  Keep proper accounts that show all monies received and paid out by the
                  group.
                  Prepare a financial statement and report at the AGM.<\/li>\n<\/ol>\n\n\n\n
                    \n
                  1. MEMBERSHIP SECRETARY<\/strong>
                    The duties of the Membership Secretary shall be to:
                    Keep an updated membership list.
                    To collect membership fees annually.
                    To deliver all membership fees to the Treasurer.<\/li>\n<\/ol>\n\n\n\n
                      \n
                    1. ACTIVITIES SECRETARY<\/strong>
                      The duties of the Activities Secretary shall be to:
                      Provide and manage activities on behalf of the group
                      Provide educational material for display purposes.
                      Provide information of local interest for members and the general public.<\/li>\n<\/ol>\n\n\n\n
                        \n
                      1. COMMUNITY LIAISON SECRETARY<\/strong>
                        The duties of the Community Liaison Secretary shall be to:
                        Establish links with like minded groups locally.
                        Establish links with local media.
                        Supervise and advise on social events.<\/li>\n<\/ol>\n\n\n\n

                        12. FINANCE<\/strong> <\/p>\n\n\n\n

                        All monies received by or on behalf of the group shall be applied to the further
                        aim of the group and for no other purpose.
                        Any bank accounts opened for the group shall be in the name of the group.
                        Any cheques issues shall be signed by at least two nominated signatories.
                        The group shall ensure that the account are made public at each AGM.
                        The group shall reimburse any reasonable out of pocket expenses incurred
                        by members or Management Committee members in pursuit of the groups
                        affairs.<\/p>\n\n\n\n

                          \n
                        1. ANNUAL GENERAL MEETING.<\/strong>
                          The group shall hold an Annual General Meeting (AGM), once a year. At least
                          3 members must be present for the meeting to proceed.
                          All members shall be given at least fourteen days notice of the AGM and shall
                          be entitled to attend and vote.
                          The business of the AGM shall include;
                          Receiving a report from the Chairperson on the groups activities for the past
                          year.
                          Electing a new Management Committee.
                          Receiving a financial report from the Treasurer on the groups finances. -considering any other matter as may be decided by the membership.<\/li>\n<\/ol>\n\n\n\n

                          14. EXTRAORDINARY GENERAL MEETING.<\/strong> An Extraordinary General Meeting may be called by the Management
                          Committee or 3 members to discuss urgent matters. The secretary shall give
                          all members fourteen days (14) notice of such a meeting, together with the
                          details of the business to be discussed.<\/p>\n\n\n\n

                            \n
                          1. ALTERATIONS TO THE CONSTITUTION.<\/strong>
                            Any changes to this Constitution must be agreed by at least two thirds of
                            those members present and voting at any Annual or Special Meeting.<\/li>\n<\/ol>\n\n\n\n
                              \n
                            1. DISSOLUTION.<\/strong>
                              The group may be wound up at any time if agreed by two thirds of those
                              members present and voting at any General meeting. In the event of winding
                              up, any assets remaining after all debts are settled, shall be handed over to
                              Local charities to be determined by the committee at the time of dissolution<\/li>\n<\/ol>\n\n\n\n
                              \"\"<\/figure>\n\n\n\n

                              World of Widewater (WOW)<\/strong> Emergency & Normal Decision Protocol<\/strong>s<\/p>\n\n\n\n

                              Emergency Decision Protocal<\/em><\/strong><\/p>\n\n\n\n

                              1. Set up an agreed quorum number of four committee members (excluding any associated members).
                              2. The quorum must include the Chair or vice chair (preferably both, if available). The remaining two can be any remaining committee (or named, however, this option reduces the chances of the quorum all being available in an emergency).
                              3. The Chair and Vice Chair should nominate a named seconder, in the unlikely event that neither are available.
                              4. The Issue\/decision to be agreed by the quorum within 24hrs (or 48hrs if required).
                              5. Any unavailable committee member must be advised of any decision ASAP for info only. The quorum decision is final (any option to overrule defeats the object).<\/p>\n\n\n\n

                              Normal Decision Protocol:<\/strong><\/em><\/p>\n\n\n\n

                              1. Committee members unavailable to attend a scheduled committee meeting should be made aware of issues for discussion in advance via email or group whatsapp. Their reply should be made by proxy via the chair at the meeting. 2. If an issue\/decision requires attention before the next committee meeting, email or WhatsApp should be used to discuss and agree a decision. 3. If committee members are unavailable to action this process within a reasonable time (time frame tbc) the Chair or Vice Chair can invoke the ’emergency decision protocol’.<\/p>\n\n\n\n

                              <\/p>\n\n\n\n

                              <\/p>\n\n\n\n

                              https:\/\/lancingwidewater.com\/wp-content\/uploads\/2026\/07\/Amended-at-22.10.25.-WoW-Constitution-easier-to-read-version-of-2016-Constituton.pdf<\/a><\/p>\n\n\n\n

                              <\/p>\n","protected":false},"excerpt":{"rendered":"

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